Excel files
Stock quantities live in separate sheets that need constant manual reconciliation.
Portfolio/stock.Arlequinapp
Paper stock shouldn't be managed across spreadsheets, emails and guesswork.
stock.Arlequinapp restructures inventory management into a continuous system where entries, consumption, reservations and traceability stay connected.
Most stock systems don't fail because of lack of data. They fail because of lack of structure.
This project was designed for a real paper production client. Their team relied on spreadsheets, emails and manual updates to track stock, creating fragmented workflows and constant uncertainty.
Emails
Requests, changes and confirmations are scattered across conversations.
Manual updates
Availability depends on people remembering to update the right place at the right time.
Lack of traceability
It becomes difficult to understand where material comes from, where it goes and why it changed.
ARLEQUIN
Primary user
The company
Arlequin is a printing company focused on book production, coordinating stock across suppliers, projects and delivery deadlines.
Arlequin needs a reliable way to manage both company-owned stock and customer-owned stock, monitor availability and consumption, and reduce operational uncertainty across teams.
Context
Book production runs across multiple jobs, deadlines and material requirements at the same time.
Responsibility
Track both company-owned stock and customer-owned stock without interrupting production.
Daily friction
Information is distributed across spreadsheets, emails and manual updates.
Real issue
There is no centralized and reliable operational system.
Stock management is a system problem, not a tracking problem.
Unstructured data
Information exists, but it is distributed across formats, tools and individual habits.
Cognitive overload
Teams spend too much effort rebuilding context before they can make a decision.
Lack of traceability
Entries, consumption and reservations lose meaning when they cannot be connected to a complete history.
Dependency on individuals
The system depends on who remembers what, instead of making the process reliable by design.
Poor decision-making
Production decisions become slower and riskier when availability is not clearly structured.
Control doesn't come from more data. It comes from clarity.
The goal is not to collect information, but to structure it in a way that enables fast and reliable decisions.
A platform designed as a continuous system.
The application restructures stock management into a unified flow where every entry, movement and reservation is tracked and connected. It also makes traceability usable in day-to-day operations, so EUDR, PEFC and FSC information stays attached to the material instead of living in separate documents.
Module 01
Stock Entries
Register incoming materials with full traceability.
Track origin, supplier and specifications.
Centralized data entry.
Immediate system availability.
Module 02
Consumption Tracking
Monitor how stock is used across projects.
Real-time updates.
Automatic deductions.
Clear visibility of usage.
Module 03
Reservations
Secure materials for upcoming production.
Prevent conflicts between projects.
Plan ahead with confidence.
Reduce uncertainty.
Module 04
Traceability
Understand where every unit comes from, where it goes and how it complies.
Full lifecycle tracking.
Historical records tied to EUDR, PEFC and FSC requirements.
Accountability across processes and certifications.
The system works because the interface reduces operational friction.
Clear hierarchies
Information is structured to prioritize what matters in each moment.
Fast interactions
Actions are designed to be executed quickly, without unnecessary steps.
System-first navigation
The interface follows the logic of the workflow, not isolated features.
Reduced cognitive load
Each screen focuses on a single task, avoiding overload.
This is not a tool. It is an operational system.
It transforms fragmented workflows into a continuous, structured process that supports decision-making in real time.
A structured system improves the way production decisions are made.
Reduced manual errors.
Faster decision-making.
Improved coordination with suppliers.
Centralized and reliable information.
Product surfaces across the workflow.
A closer look at dashboard, stock, detail, movements and reservations.